Why data access must be easy

Why data access must be easy

“Data should be easily accessible for users to perform their duties” Data access typically refers to software and activities related to storing, retrieving, or acting on data housed in a database or other repository. Data accessibility involves the ease with which users obtain information. The way information is accessed and displayed must be sufficiently adaptable […]

Top 10 Electronic Data Management Principles

Top 10 Electronic Data Management Principles

All organisations should take appropriate steps to ensure that their business confidential data, information and content is adequately protected, especially when stored or communicated electronically. There are also specific legal, regulatory and fiscal requirements for certain types of data, information and content too.  Data, information and content ( let’s just call it ‘data’) is either stored […]

Data Management Principle 10 – Data decisions give benefit to the organisation

Data Management Principle 10 – Data decisions give benefit to the organisation

“A spirit and culture of collaboration and the sharing of data, information and knowledge for the greater corporate good should support all data decisions, especially relating to the selection and prioritisation of programmes, projects and their approval points.”  This principle embodies “service above self”. Data decisions made from an enterprise-wide perspective have greater long-term value […]

Data Management Principle 9 – Staff responsibility

Data Management Principle 9 – Staff responsibility

“All departments in the organisation participate in information management decisions are needed to accomplish business objectives. It is staff responsibility” Information users are the key stakeholders in the application of technology to address a business need. In order to ensure information management is aligned with the business, all departmentsor business functions in the organisation must […]

Data Management Principle 8 – Data Non-duplication

Data Management Principle 8 – Data Non-duplication

“Development of information services (such as business applications, data warehouses, directory services etc) available across the organisation is preferred over the development of information silos which are only provided to a particular department or group of departments.” Duplication capability is expensive and propagates conflicting data. It also militates against a policy of sustainability in the […]

Data Management Principle 7 – Standard Data language

Data Management Principle 7 – Standard Data language

“Data should be defined consistently through the organisation, and the definitions are understandable and available to all users”  Both unstructured and structured data must have a common definition throughout the organisation to enable sharing of data. A common vocabulary will facilitate communications, enable dialogue to be effective and facilitate interoperability of systems. Implications The organisation […]

Data Management Principle 6 – Data Security

Data Management Principle 6 – Data Security

“Data is trustworthy and is safeguarded from unauthorised access, whether malicious fraudulent or erroneous.” Open sharing of information and the release of information via relevant legislation must be balanced against the need to restrict the availability of classified, proprietary, and sensitive information. Existing laws and regulations require the safeguarding of national security and the privacy […]

Data Management Principle 5 – Lawful Data

Data Management Principle 5 – Lawful Data

“The organisation’s information management processes comply with all relevant laws, policies and regulations.” There are a number of legal requirements that govern the use of data in the course of business. These include data protection, financial reporting and other regulatory reporting. Private companies Establishing trust and confidence between supplier and customer is an essential strategy for […]