Why data access must be easy

"Data should be easily accessible for users to perform their duties"

Data access typically refers to software and activities related to storing, retrieving, or acting on data housed in a database or other repository. Data accessibility involves the ease with which users obtain information. The way information is accessed and displayed must be sufficiently adaptable to meet a wide range of enterprise users and their corresponding methods of access.

Data access does not constitute understanding of the data itself. Staff who are not trained appropriately should take caution not to misinterpret information.

Wide data access across the organisation and authorised business/supply chain partners leads to efficiency and effectiveness in decision-making, and affords timely response to information requests and service delivery.

Using information must be considered from an enterprise perspective to allow access by a wide variety of users. Staff time is saved and consistency of data is improved.

Implications of data access

This is one of three closely-related principles regarding data: data is an asset; data is shared; and data is easily accessible.

There is an education and training task to ensure that all departments within the organisation understand the relationship between value of data, sharing of data, and accessibility to data.

10 data management principles